Batch File Format

Batch File Format

  • A batch file is an ASCII encoded text file.
  • Each line presents one check request.
  • All fields are fixed length, each line includes the following fields.
    Field Description Field Length
    Name 30
    DOB (DATE OF BIRTH) 8
    SOC (SOCIAL SECURITY NUMBER) 9
    RTY (REASON FOR SEARCH) 3
    AGENCY NUMBER 5
    Sex 1
    Race 1

Name Validation

  • Length - The Name field has a maximum length of 30 characters
  • Format - LASTNAME, FIRSTNAME INITIAL
  • That is, the individual's last name, always with one "comma" and one "space" following, then the first name and one "space", then middle initial,then another "space" if appropriate. NO periods are allowed.

DOB (Date of Birth) Validation

  • Field format: YYYYMMDD
  • YYYY is "year", MM is "month", and DD is "day. A valid date of birth for example would then be 19720430, which represents April 30, 1972.

SOC (Social Security Number) Validation

  • Field format: 123456789
  • This field must be entered as 9 digits. Enter the Social Security Number without dashes. Ex: 332260101. This field is optional, but will lead to greater accuracy in identification of an individual.

RTY (Record Type/Reason for Search) Validation

  • Field format: PUB
  • This field is required by Colorado Statutes. To get allowable entries, Click Here

Agency Number

  • This number is allowed a maximum of 5 characters--it is available as an identifier, if needed

Sex

  • Either "M" (Male), "F" (Female), or "U" (Unknown)

Race

  • Either "I" (American Indian), "A" (Asian or Pacific Islander), "B" (Black) , "U" (Unknown) or "W" (White)

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